IMPORTANT: PLEASE READ THESE TERMS OF SERVICE CAREFULLY BEFORE PURCHASING OR USING ANY SERVICES FROM AI WEST LLC. ACCEPTANCE OF TERMS These Terms of Service (these "Terms") constitute a legally binding agreement between you (the "Client," "you," or "your") and AI West LLC, a Colorado Limited Liability Company ("AI West," "we," "us," or "our"). BY PURCHASING SERVICES, MAKING PAYMENT, OR OTHERWISE ACCESSING OR USING OUR SERVICES, YOU ACKNOWLEDGE THAT YOU HAVE READ, UNDERSTOOD, AND AGREE TO BE BOUND BY THESE TERMS. If you are entering into these Terms on behalf of a company, organization, or other legal entity, you represent and warrant that you have the authority to bind such entity to these Terms, in which case "Client" or "you" shall refer to such entity. IF YOU DO NOT AGREE TO THESE TERMS, DO NOT PURCHASE, ACCESS, OR USE OUR SERVICES.
after delivery and your acceptance. Any maintenance, bug fixes, updates, technical support, or modifications required after delivery constitute new work and will be billed separately at our then-current rates. You are solely responsible for ensuring delivered systems remain functional. If continuous operation is critical to your business, you must contract for ongoing maintenance services separately.
faith to resolve the dispute within thirty (30) days. 2.8 Collection Costs If we engage collection services or legal counsel to collect unpaid amounts, you agree to reimburse us for all reasonable costs incurred, including attorneys' fees. 2.9 Scope Changes Changes to the scope of Services described in a Statement of Work must be documented in writing and accepted by both parties. Material scope increases will result in additional fees agreed upon before work commences. If you request changes or cause delays through incomplete information, specifications, or access, we may adjust timelines and fees accordingly.
4.3 Immediate Termination We may immediately terminate these Terms and all active Statements of Work if: You breach any material provision of these Terms and fail to cure within ten (10) days of written notice; You fail to pay undisputed amounts when due; You engage in conduct that violates applicable law or harms our reputation or business. 4.4 Effect of Termination Upon termination: (a) You must immediately pay all amounts owed through the termination date, calculated as follows: Time & Materials SOW: All fees and expenses incurred through termination date. Fixed Price SOW: Payment for completed milestones/deliverables plus pro-rata payment for work in progress based on percentage completed. (b) We will deliver any work in progress or deliverables in their current state of completion, provided on an AS-IS basis without any warranty. (c) Your access to any systems, platforms, or services we host or manage will continue for thirty (30) days to allow transition, after which access will be permanently revoked. You are responsible for exporting any data you need before access termination. (d) All provisions of these Terms that by their nature should survive termination shall survive, including but not limited to: payment obligations, intellectual property rights, confidentiality, disclaimers, limitations of liability, and indemnification. 4.5 No Refunds All fees paid are non-refundable except as expressly stated in Section 8.4 (Exclusive Remedy for Warranty Breach).
You must provide reasonable documentation or evidence of pre-existing ownership if requested. Our Proprietary Systems. When we provide you access to, configure, or customize any of our proprietary systems, platforms, tools, or frameworks (including but not limited to: LinkedIn Outreach System, Content Generation System, Claude Hub, Inbound Agent, Intelligent CRM, Intelligent Project Tracker, Intelligent Knowledge Base, Signal Monitor, or any other AI West branded system), such systems remain our exclusive property and you may NOT: Resell, sublicense, or distribute our proprietary systems to third parties; Use our proprietary systems to provide services to third parties; Reverse engineer, decompile, or recreate our proprietary systems; Remove our branding or proprietary notices from our systems; Create derivative products based on our proprietary systems for commercial sale. We Can Reuse Everything We Build. Except for Your Pre-Existing Systems as defined above, we expressly retain the unrestricted right to: Reuse, resell, sublicense, and commercialize any and all deliverables, work product, systems, automations, code, configurations, integrations, processes, and solutions created under any Statement of Work; Package such deliverables as standalone products, SaaS offerings, templates, or tools for sale to other clients; Create derivative works, improvements, or variations of any deliverables; Use methodologies, techniques, and learnings from your engagement to improve our services and products.
Your License to Use Our IP. Subject to your compliance with these Terms and full payment of all fees, we grant you a non- exclusive, worldwide, royalty-free, non-transferable, non-sublicensable license to use deliverables specified in your
Statement of Work solely for your internal business purposes. Restrictions on Your Use. Except for Your Pre-Existing Systems, you may not: Create derivative works of Our IP for commercial resale; Distribute, sell, license, sublicense, or disclose Our IP to third parties; Reverse engineer, decompile, or disassemble any of Our IP; Remove or modify any proprietary notices on deliverables; Use Our IP to provide services to third parties. Your license is non-exclusive and does not restrict our ability to provide identical, similar, or derivative solutions to other clients or to commercialize Our IP in any manner we choose. 5.2 Your Intellectual Property You Retain Ownership. Any materials you provide to us for incorporation into deliverables or for modification as part of Services ("Your IP") remain your sole property, including Your Pre-Existing Systems as defined in Section 5.1. What Is NOT Your IP. Your IP does not include: Any learnings, insights, methodologies, techniques, processes, or best practices we derive from your data, business operations, or engagement; Any generalized, anonymized, or aggregated data, patterns, or analytics identified during the engagement; Any improvements, enhancements, or modifications to our pre-existing tools, templates, methodologies, or systems, even if developed while working with your data; Any frameworks, architectures, or system designs we create, even if customized for your use case; Our proprietary systems, platforms, or branded tools, regardless of customization level. 5.3 Exclusive Use by You Deliverables provided to you are intended solely for your benefit. You may not authorize any third party to access, use, or rely upon such deliverables without our prior written consent, except where:
The deliverables consist of modifications to Your Pre-Existing Systems (which you may freely commercialize); or You have separately negotiated and executed a reseller or white-label agreement with us.
Review Process for Case Studies. Before publishing any case study or detailed success story about your engagement, we will: Provide you with a draft for review; Give you ten (10) business days to review and request modifications; Make reasonable modifications to remove or anonymize specific confidential data, metrics, or information you identify; Not unreasonably delay publication based on your feedback. You agree not to unreasonably withhold approval of case studies. General descriptions of the types of systems built, problems solved, approach taken, and value delivered may be included even if specific metrics are redacted. Opting Out of Marketing Rights. If you wish to prohibit us entirely from exercising the marketing rights described above, you must: Negotiate a separate "no-marketing" addendum before accepting these Terms or purchasing Services; AND Pay an additional fee equal to twenty percent (20%) of the total project value to compensate us for loss of marketing value. Your refusal to participate in case studies or marketing materials after Services are delivered does not relieve you of payment obligations and does not entitle you to any refund. 6.3 Duration Confidentiality obligations survive termination of these Terms for five (5) years, except that obligations with respect to trade secrets (as defined by applicable law) continue perpetually.
Confidential Information. 7.5 Your Data Responsibility You are solely responsible for: Maintaining backups of your business data; Ensuring accuracy and completeness of data you provide to us; Complying with all data protection regulations applicable to your use of delivered systems; Exporting any data you need from systems we host before access termination. We have no obligation to maintain backups of your data beyond what is necessary to perform active Services. 7.6 Data Retention and Deletion Upon your written request after termination, we will delete or return your Confidential Information in our possession, except that we may retain: (a) archived copies required by law or our document retention policies; (b) anonymized data as described in Section 7.4; and (c) copies necessary to enforce our rights under these Terms.
AS-IS Delivery. Except for the express warranty in Section 8.1, all Services and deliverables are provided on an "AS IS" and "AS AVAILABLE" basis. 8.3 DISCLAIMER OF IMPLIED WARRANTIES EXCEPT AS EXPRESSLY STATED IN SECTION 8.1, WE DISCLAIM ALL OTHER WARRANTIES, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING WITHOUT LIMITATION: IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NON-INFRINGEMENT, AND ANY WARRANTIES ARISING FROM COURSE OF DEALING, COURSE OF PERFORMANCE, OR USAGE OF TRADE. 8.4 Exclusive Remedy for Warranty Breach Your sole and exclusive remedy for breach of the warranty in Section 8.1 is as follows: (a) You must provide written notice of the alleged breach within thirty (30) days of delivery of the affected deliverable; (b) You must provide us reasonable access and cooperation to investigate and attempt to remedy the issue; (c) We will use commercially reasonable efforts to cure the breach at no additional cost to you within a reasonable timeframe; (d) If we are unable to cure the breach within a reasonable timeframe after good faith efforts, we will refund the portion of fees you paid that is directly attributable to the defective deliverable. This remedy is conditioned upon: (i) you providing timely notice; (ii) the defect being reproducible; (iii) you not having modified or misused the deliverable; and (iv) you cooperating with our remediation efforts.
(a) Your payment obligations (amounts you owe us are not capped); (b) Your indemnification obligations under Section 10; (c) Your breach of intellectual property rights under Section 5; (d) Your breach of confidentiality obligations under Section 6; (e) Either party's gross negligence, willful misconduct, or fraud; (f) Liabilities that cannot be limited under applicable law. 9.4 Essential Allocation of Risk You acknowledge and agree that: The limitations of liability in this Section 9 are essential elements of the bargain between the parties; We would not provide Services at the fees charged without these limitations; These limitations apply even if any limited remedy fails of its essential purpose; These limitations allocate risks under these Terms between the parties, and the fees charged reflect this allocation of risk and the limitations of liability.
10.2 Our Indemnification of You We agree to indemnify, defend (at your option), and hold harmless you, your officers, directors, employees, and agents from and against third-party claims, demands, lawsuits, losses, liabilities, damages, costs, and expenses (including reasonable attorneys' fees) arising from: (a) Our gross negligence or willful misconduct in performing Services; (b) Our material breach of these Terms; (c) Our infringement of a third party's intellectual property rights in deliverables we provide to you, provided that such infringement was not caused by your modifications or misuse. This indemnity does not apply to the extent any claim arises from: (i) your modifications to deliverables; (ii) your use of deliverables in combination with materials not provided by us; (iii) your breach of these Terms; or (iv) your use of deliverables after we notify you to cease use due to potential infringement. 10.3 Indemnification Procedures The indemnified party ("Indemnitee") must: (a) Promptly notify the indemnifying party ("Indemnitor") in writing of any claim (but failure to promptly notify shall not relieve Indemnitor except to the extent materially prejudiced); (b) Provide reasonable cooperation in the defense of the claim; (c) Grant Indemnitor sole control over defense and settlement of the claim. Indemnitor may not settle any claim in a manner that adversely affects Indemnitee (including any admission of liability or imposition of obligations) without Indemnitee's prior written consent, which shall not be unreasonably withheld. Indemnitee may participate in the defense at its own expense with counsel of its choice.
11.4 Acceptable Use You agree not to use Services or deliverables to: Violate any applicable law or regulation; Infringe intellectual property or other rights of third parties; Transmit malware, viruses, or harmful code; Engage in spamming, phishing, or fraudulent activities; Harass, abuse, threaten, or harm others; Access systems or data without authorization; Interfere with or disrupt third-party services. We reserve the right to immediately suspend Services if we reasonably believe you are using Services in violation of this Section.
Notices are deemed given: (a) when delivered personally; (b) one (1) business day after sending via overnight courier with confirmation; (c) three (3) business days after mailing via certified mail, return receipt requested; or (d) when sent via email if confirmation of receipt is received. Each party may update its notice address by providing written notice to the other party. 12.6 Waiver No failure or delay by either party in exercising any right, power, or remedy shall operate as a waiver. No single or partial exercise of any right, power, or remedy shall preclude further exercise of that or any other right, power, or remedy. No waiver is effective unless in writing and signed by the waiving party. 12.7 Severability If any provision of these Terms is held invalid, illegal, or unenforceable by a court of competent jurisdiction, such provision shall be modified to the minimum extent necessary to make it valid and enforceable while preserving the parties' intent. If modification is not possible, the provision shall be severed, and the remaining provisions shall remain in full force and effect. 12.8 Entire Agreement These Terms, together with any applicable Statement of Work and any written amendments signed by both parties, constitute the entire agreement between the parties regarding the subject matter hereof and supersede all prior or contemporaneous agreements, understandings, representations, and communications, whether written or oral. No terms or conditions stated in your purchase order, business forms, or other documents shall add to or vary these Terms unless expressly agreed to in writing by both parties. 12.9 Amendments We may update these Terms from time to time by posting revised Terms on our website with a new "Last Updated" date. Material changes will be effective thirty (30) days after posting, or immediately upon your acceptance if you continue to use Services after the effective date. Your continued use of Services after revised Terms become effective constitutes your acceptance of such revised Terms. If you do not agree to revised Terms, you must discontinue use of Services and may terminate any active Statement of Work in accordance with Section 4.2. For active Statements of Work, revised Terms will apply to Services performed after the effective date of the revised Terms, unless otherwise agreed in writing. 12.10 Governing Law and Jurisdiction Governing Law. These Terms and all matters arising out of or relating to these Terms (whether in contract, tort, or otherwise) shall be governed by and construed in accordance with the laws of the State of Colorado, without regard to its conflicts of law principles. Exclusive Jurisdiction. Each party irrevocably consents to the exclusive jurisdiction and venue of the state and federal courts located in El Paso County, Colorado for any dispute arising out of or relating to these Terms. Each party waives any objection to venue in such courts and any claim that such courts are an inconvenient forum.
12.11 Dispute Resolution Negotiation. Before initiating formal proceedings, the parties agree to attempt in good faith to resolve any dispute through negotiation. A party asserting a dispute shall send written notice describing the dispute in reasonable detail. Within ten (10) business days, executives or owners from each party shall meet (in person or via video conference) at least once to attempt resolution. Continued Performance. During dispute resolution, each party shall continue performing its obligations under these Terms unless and until these Terms are terminated in accordance with Section 4. Arbitration. If negotiation does not resolve the dispute within thirty (30) days of the initial dispute notice, the dispute shall be resolved by binding arbitration administered by JAMS in accordance with its Comprehensive Arbitration Rules and Procedures, except as follows: (a) Exceptions to Arbitration: The following matters may be brought directly in court without arbitration: Collection of undisputed fees or expenses owed by you to us; Claims for injunctive or equitable relief related to breach of confidentiality, intellectual property rights, or unauthorized use of Our IP; Claims seeking declaratory relief regarding interpretation of intellectual property ownership or license terms. (b) Arbitration Procedures: The arbitration shall be conducted by a single arbitrator mutually agreed upon by the parties, or if no agreement within fourteen (14) days, selected by JAMS; The arbitration shall take place in Colorado Springs, Colorado (or remotely via video conference if both parties agree); The arbitrator shall apply Colorado substantive law; Discovery shall be limited to what is reasonably necessary, as determined by the arbitrator; The arbitrator's decision shall be final and binding, and judgment may be entered in any court of competent jurisdiction. (c) Costs and Fees: The prevailing party in arbitration shall be entitled to recover its reasonable attorneys' fees, expert witness fees, and arbitration costs from the non-prevailing party. Class Action Waiver. EACH PARTY AGREES THAT ANY DISPUTE RESOLUTION PROCEEDINGS SHALL BE CONDUCTED ONLY ON AN INDIVIDUAL BASIS AND NOT IN A CLASS, CONSOLIDATED, OR REPRESENTATIVE ACTION. THE PARTIES EXPRESSLY WAIVE ANY RIGHT TO FILE OR PARTICIPATE IN A CLASS ACTION OR SEEK RELIEF ON A CLASS BASIS. 12.12 Survival The following provisions survive termination or expiration of these Terms: Sections 2 (Fees and Payment – for amounts owed), 5 (Intellectual Property), 6 (Confidentiality), 7.4 (Data Retention), 8 (Warranties and Disclaimers), 9 (Limitation of Liability), 10 (Indemnification), 12.10 (Governing Law), 12.11 (Dispute Resolution), and any other provisions which by their nature should survive. 12.13 Counterparts and Electronic Signatures These Terms and any Statement of Work may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument. Electronic signatures (including signatures transmitted by email in PDF format) shall have the same legal effect as original signatures.
12.14 Interpretation Headings are for convenience only and do not affect interpretation. "Including" means "including without limitation." "May" means permitted but not required. "Shall," "will," and "must" indicate mandatory obligations. The singular includes the plural and vice versa. "Or" is not exclusive unless context clearly requires otherwise. 12.15 Construction These Terms shall not be construed more strictly against either party regardless of which party drafted them. Both parties have had opportunity to review these Terms with legal counsel. 12.16 Third-Party Beneficiaries These Terms are for the sole benefit of the parties and their permitted successors and assigns. No third party (including any employee, contractor, or customer) has any rights under these Terms. 12.17 Government Contracts If you are a U.S. government entity or if these Terms will be funded by the U.S. government, additional terms may apply. Contact us at josh@aiwest.co to discuss necessary modifications. 12.18 Language These Terms are written in English. Any translation is for convenience only. In case of conflict between the English version and any translation, the English version controls.
ACCEPTANCE BY MAKING A PAYMENT FOR SERVICES, CLICKING "I AGREE," EXECUTING A STATEMENT OF WORK, OR OTHERWISE ACCESSING OR USING OUR SERVICES, YOU ACKNOWLEDGE THAT YOU HAVE READ, UNDERSTOOD, AND AGREE TO BE BOUND BY THESE TERMS OF SERVICE.
End of Terms of Service
AI WEST LLC TERMS OF SERVICE